广东省外国机构服务处协助荷兰驻广州总领事馆招聘移民联络官行政助理（半职）1名，具体如下：
The general job of the administrative assistant to the Immigration Liaison Officer (ILO) is to support the liaison officer in his tasks. The Immigration Liaison Officer represents the Netherlands Immigration and Naturalisation Service (IND) in Guangzhou, China.
The main tasks of the Immigration Liaison Officer include:
1- Cooperating with countries in the region to prevent, in close cooperation with partners, illegal immigration to the Netherlands and partner states;
2- Informing the Consulate General on a regular basis about possible new falsifications, trends and routes regarding illegal migration;
3- Training, informing and advising local and international colleagues, including international (immigration) authorities, conveyors and security companies etc. in the region about possible new falsifications, trends and routes regarding illegal migration;
The administrative assistant is responsible for the quality and punctuality of the products delivered by the ILO.
Duties and responsibilities
·Maintaining the administration of the ILO in personnel, finance, operational collaboration and logistics;
·Familiarising him/herself as soon as possible with the interdepartmental administration and procedural implementation of personnel issues and financial administration;
·Processing and registering incoming messages and registering incoming and outgoing mail;
·Responsible for making up, processing and adjusting different ILO products such as special messages, alerts, PowerPoint presentations etc.;
·Contributing to the ILO reports and the network bulletins;
·Responsible for archiving messages and the maintenance of (progress) files;
·Maintaining contacts with local as well as international (immigration) authorities, conveyors, handlers and security companies in the region;
·Organising meetings, accommodation, tickets, transport for ILO and contacts of ILO (e.g. visitors and/or delegations travelling to or from the Netherlands);
·Keeping training material for supplies and operation up to date;
·Processing duties according to the requirements of the ILO Back Office formats;
·Maintaining an efficient working relationship with the ILO Back Office in the Netherlands and regularly contacting the back office concerning the duties at hand and completed tasks;
·Maintaining an efficient working relationship with Consular Departments of the Consulate Generals and Embassy in China;
·Correct and speedy handling of requests received from the ILO, the ILO Back Office and/or the ILO network.
Working environment
The Immigration Liaison Office at the Consulate General of the Kingdom of Netherlands in Guangzhou consists of the Immigration Liaison Officer and her administrative assistant.
The administrative assistant to the Immigration Liaison Officer is part of the staff of the Consulate General and co-operates closely with other departments. The Consulate General is part of the Dutch diplomatic network in China and is responsible for the provinces Guangdong, Guangxi, Hainan and Fujian. The Consulate General includes 22 staff members.
The Immigration Liaison Officer and her assistant work in a dynamic environment with a broad variety of contacts, including the ILO Back Office in the Netherlands, the world wide ILO network, Chinese authorities and the networks of other foreign immigration attaches/liaisons and their assistants.
Job requirements
·Secondary vocational education (Dutch MBO or equivalent);
·1-2 years of experience as an administrative assistant;
·Fluency in verbal and written English and Mandarin; knowledge of Dutch is an advantage;
·Knowledge of and proficiency in MS-office (Word, PowerPoint, Excel);
·Good communication skills;
·Eager to learn new things and able to apply these on the work floor;
·An awareness of the work area of the ILO and the terminology/concepts is an advantage.
The Immigration Liaison Officer is looking for an enthusiastic team player with a professional and independent work attitude. The successful candidate has very good communication skills and pays attention to clear and comprehensive communication with his or her colleagues and manager. The administrative assistant should be capable of functioning effectively under stress and high work pressure and at all times maintain generally accepted social and ethical values.
Conditions of employment
•The Administrative Assistant is employed by and reports to the office of the Immigration Liaison Officer at the Consulate General;
•The salary scale for this function is 6, ranging from CNY 7,845.50 to CNY 11,768.50 gross per month based on a workweek of 20 hours;
•The succesful candidate will be offered a fixed term contract for 20 hours a week for the duration of one year with the possibility to extend. There is a probationary period in place of one month.
•Starting date is 1st November 2022.
Information
If you would like more information regarding the content of this position, please contact Ms. Yvette van Eijkel (Immigration Liaison Officer), yvette-van.eijkel@minbuza.nl or + 86 139 2647 3592.
If you would like more information regarding the terms of employment, please send an email to gnz-az@minbuza.nl
Selection procedure
The selection procedure consists of an interview.
Interested candidates please send your motivation letter and resume in Dutch or English to yvette-van.eijkel@minbuza.nl before 15 September, 2022. Applications should be sent in an electronic format with a file size of less than 1MB. Attachments should not be sent in ZIP or RAR format.
NB: if found suitable, internal candidates have priority over external candidates.
